We are your back office and your right hand.
ArtSmart helps artists, galleries, art organizations and creative thinkers grow into their full potential as business owners. From bookkeeping to tax planning, from setting up an LLC to getting a Resale Certificate, from organizing your art inventory to reviewing consignment agreements, we are your one-stop shop for creating order in your life. We are more than just bookkeepers, art business gurus, web designers, and database managers. We are your trusted, high-end executive assistant, liberating you from everything that gets in the way of doing what you love.
Money.
We love numbers, spreadsheets, and creating order out of chaos.
Just need to get organized? We built the ArtSmart Archive App, an affordable, virtual manager for your gallery, studio or collection. Track inventory, generate invoices, organize contacts, and create loan & consignment agreements.
We also have a staff of expert bookkeepers specifically trained in the art world to setup and manage QuickBooks, business entities, payroll taxes, and financial planning. ArtSmart will also help you achieve short and long term goals such as buying property, estate planning, retirement, budgeting, savings and investments.
Support.
We have a compass to help artists navigate the unwritten rules of the art world.
It's called The ArtSmart Kit. We want to teach you everything that was denied to you in art school - a holistic understanding of how to avoid hazards while advancing your business. The ArtSmart Kit is chock-full of tips, tricks and downloadable proprietary tools our artist clients have been using for over 10 years - like The People Map and supplemental Email Templates, or our Consignment Agreement. The Kit also has real-life scenarios of artist's experiences using each tool, taught through infographics and animations. We want to teach you about the art world and how you can best position yourself in it through a visual language that is lightyears beyond reading a book.
Exposure.
Connections. Consulting. Social media & the web.
Whether you’re an artist, gallery, collector, art consultant, or an art non-profit, CEO and founder Amy Davila has years of experience working with some of the most prestigious galleries and successful artist studios at various levels of their careers helping them problem-solve and gain more exposure.
Our art photography, gallery liaising, and Art Business Consulting services will help you achieve your goals.
Financial Advising, Analysis & Planning
Analysis and implementation of short and long term goals such as estate planning, retirement, budgeting, savings accounts and investments.
Cash Flow Management
Development of a monthly and yearly budget along with an outlook for income coming into the accounts as well as establishing income goals.
Exhibition, Project & Art Fair Budgeting
Development of a budget based on particular expenses incurred in any exhibition, project, or art fair in order to determine how much income needs to be generated to make them profitable.
General Bookkeeping & Accounting
Establishment and maintenance of the accounting records with QuickBooks Online in order to manage your finances and prepare the necessary tax documents required for tax preparation.
Tax Planning
Establish a relationship with your existing CPA or establish a new relationship with a CPA that works with the majority of our clients in order to get you the best tax planning advice.
HR Services
Assistance with employee overview and improved job descriptions, payroll set up, insurance overview, training and HR resources, and retirement.
ArtSmart App
Database & Archive Set Up & Maintenance
Establishment and maintenance of your art inventory database records using ArtSmart the App as well as assisting with Loan Forms & Consignment Agreements.
ArtSmart Kit
Business Entities & LLC Set Up
Analysis of what business entity is right for the type of business that you want to set up and then setting up that entity with the proper federal, state and local business licenses.
Organizational Planning & Implementation
An intensive overview and assessment of the organization identifying issues and redundancies and making suggestions for improvements and steps for implementation. The assessment culminates in a business manual or handbook including job descriptions, employee responsibilities, office procedures and protocols, business structure, budgets and goals.
Payroll Set Up & Management
Establishment and maintenance of payroll for your employees as well as withholding and paying out the appropriate taxes to the necessary government entities.
Liaising with Galleries
It can be challenging for artists to deal with galleries on difficult issues such as finances. Because of our long history working in galleries, I can help bridge the gap when it comes to invoicing, artist statements, and production
Artist Career Consulting & Counseling
In Amy Davila’s experience working with artists in San Francisco, New York and Los Angeles, artists want three things: Exposure, Context and Financial Independence. Amy Davila works with each individual artist to strategically create a plan to accomplish these three goals with each opportunity that presents itself.
There are three distinct career goals towards which artists gravitate: Exposure, Context, and Money. These goals are interconnected with one another and most importantly one of the three must be compromised in order to achieve the other two. Our approach is to help artists achieve their goals while making career-defining decisions.
Planning & Implementation
After being an integral part of the creation and growth of the infrastructure at David Zwirner, Amy Davila has the expertise to understand an organization holistically and develop and implement the necessary protocols and systems that will allow the gallery, studio or art organization to grow and thrive.