Vacancies
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Key roles & responsibilities:
Lead, manage and be accountable.
Lead Account Associates & approve Account Associates tasks & client correspondence on time.
Provide constructive feedback to Account Associates and follow through.
Manage your time & tasks.
Complete your tasks and to-do’s on time to a high standard.
Deliver Client Service.
Accounts Payables.
Client inbox / email management.
Accounts Receivables & sales tax tracking.
Client payroll runs & payroll admin.
Insurance annual audit support & renewals.
Compliance Filing Support & Admin.
Sales Tax prepayments, quarterly filings, payments.
Annual 1099 Filing.
Business License Annual Filings.
Tax Return payments & archiving.
Special projects support.
New client coding & reconciliations and hand off.
New company / DBA set up & registration.
Business license & sales tax registrations.
Calls to authorities i.e. IRS, FTB, EDD re tax notice resolutions etc.
Requirements:
At least 2+ years bookkeeping experience in the US through Quickbooks Online (mandatory)
At least 2+ years in managing multiple clients in one go
Any experience with non-profit bookkeeping (a huge plus)
Tax preparation & filing, sales tax experiences are a plus
Strong computer skills and speed i.e. Google Sheets, Excel, Google Docs
Able to manage multiple time zones in scheduling & enjoys flexibility
Willing to learn new softwares & apps
Experience in working remotely & enjoys remote work setting
Strong organizational & planning skills as we all work remotely
Our hiring process:
Review CVs
30 min Zoom Interview
1-week paid assessment
2 x Referrals
Offer Letter & NDA & Agreement
Contractor onboarding - 1-3 month trial as a contractor (depends on experience)
Following a successful trial, permanent contract as an employee with benefits.
Orientation
Job Type: Contract
Schedule: Monday to Friday / 9-5pm local time zone
Work Location: Remote
About Us
ArtSmart Inc. is a bookkeeping, accounting and business consulting firm for creatives. Our clients range from independent artists to large art non-profits and galleries in the US. We work 100% remotely andwe are currently looking for a remote, experienced bookkeeper based in the USA, to join our diverse, expanding team
Our team members are spread across the globe, i.e. in Los Angeles, New York, Virginia as well as Ireland, England, Australia and Mongolia.
This position would be responsible for time sensitive tasks such as Accounts Payables, Receivables, Payroll, Sales Tax, Tax Preparations and other local compliance filings. You will be supported by account associates who assist with categorizations, basic bank & credit card reconciliations, W9 tracking & management, uncategorized items management. You will be reporting directly to Account Managers and Directors who oversees our client portfolio and help you with complex problem solving.
As we are 100% remote, we have heavily invested in Tech, and we use 2 main software to communicate effectively with our clients and in effectively managing & planning our workload. We work 100% with Quickbooks Online and we hardly work with any paper files. The position will require advanced computer skills and navigation around basic features such as Google Docs, Sheets, Outlook, Excel etc.
As part of our orientation, we provide comprehensive trainings & on-the-job coaching.
Our Core Values
Be there, be aware
Remote collaborators
Do what you say
Tech-ready
The Why Behind ArtSmart
What We Do
Who Are We?
The ArtSmart Way
